Payroll budget

Why it is hard to forecast

The fixed part is easy: rates multiplied by the staffing table. The problem is the variable part — overtime, night hours, cover shifts, KPI bonuses. That depends on how the month turned out, and until the timesheet closes no exact figure exists.

So a gap between planned and actual payroll is almost always explained by operational events rather than by indexation: unfilled vacancies whose shifts ran on overtime, or a seasonal peak that was not built into the schedule. Payroll is controlled by controlling the schedule, not the rates.

What it consists of

It helps to split payroll by how controllable each part is — that shows what can be changed within a month and what cannot.

• Fixed: salaries and tariffs for the filled positions in the staffing table.
• Variable: overtime, night hours, work on days off, allowances for covering and for combining roles.
• Bonus: KPI payments and one-off bonuses that depend on the period's result.
• Mandatory contributions and provisions — including the holiday-pay provision, which otherwise surfaces as a lump in summer.

How this works in Verifix

In Verifix the payroll budget is assembled from the same data as the payroll run: the tariff grid and the staffing table give the fixed part, the timesheet gives overtime and cover, and Perform gives the bonus part from the figures.

Because the schedule and the timesheet live in one system, the payroll plan can be computed before the month rather than after: a change to the schedule immediately shows up in the forecast of hours, and so in the cost of shifts at each site.